Submit immunization records without re-entering personal details

Submitting Ontario immunization records to your public health unit repeats the same name, date of birth, health number, and address you enter on other health forms. This guide is an example of storing those repeating fields in hivi.

Official form and source

Start from the official Ontario source and always use the current version — public health processes can change:

• Service page: Vaccines and immunization — ontario.ca

What this process is about

Ontario's Immunization of School Pupils Act requires children attending school to have up-to-date immunizations on file with their local public health unit, or to have an exemption. Adults may also need to update their records for health-care employment or travel. Records are managed through local public health units, many of which use the Immunize Connect Ontario (ICON) portal.

Before you start: what to gather

• Name, date of birth, and Ontario health number for the person being recorded.
• Current address and contact details.
• Immunization records — vaccine names, dates administered, and provider.

Contact your local public health unit to confirm the current submission process.

How hivi makes it faster

1. Store identity details once. Save the individual's name, date of birth, health number, and address in hivi.
2. Autofill identity fields. Use the hivi Chrome extension on the ICON portal or other health unit form, or fill a PDF from your saved profile inside hivi.
3. Enter vaccine and date details yourself — these are record-specific.
4. Submit to your public health unit.

Why do it in hivi

Immunization records use the same identity fields as health card registrations and renewals. Stored once in hivi — in Canada, with no third-party AI — each public health submission starts mostly filled.