Keep corporation and insider details ready for Form 16 filings

Directors and insiders of Ontario corporations under the Corporations Act repeat corporation name, insider legal name, residential address, and security holdings when completing Form 16 information circulars. This guide is an example of storing them once in hivi.

Official form and source

Start from the official source and always use the current version — form numbers and links can change:

• Service page: Ontario Business Registry — ontario.ca
• Form (Central Forms Repository): Information Circular, Form 16, Corporations Act — 002-5218

What this form is about

Form 002-5218 is Form 16 — Information Circular under the Corporations Act — use it alongside insider reporting on ontario.ca.

Before you start: what to gather

• Corporation legal name and Ontario corporation number.
• Insider full legal name and residential address.
• Securities held and relationship to the corporation.
• Reporting period — confirm on ontario.ca.

Confirm the current process on ontario.ca.

How hivi makes it faster

1. Save it once. Store your corporation name, insider name, and address in your hivi profile.
2. Keep documents ready. Upload supporting documents to hivi Files so you are not searching at form time.
3. Autofill the form. Use the hivi Chrome extension on a web form, or fill a PDF from your saved profile inside hivi.
4. Review and submit yourself through the official channel.

Why do it in hivi

Related Ontario forms repeat the same personal details. Captured once in hivi — stored in Canada, with AI on its own servers — every form starts mostly complete.